The 2020 - 2021 PTA Board

We welcome your ideas and input. Please contact us using the email links below (click on name).
                                                            
PTA President:

PTA Vice President:

Treasurer:

Secretary:
presidentutspta@gmail.com

Danielle Miller - vpassembliesutspta@gmail.com
.
Kelly Flynn   - utsptatreasurer@gmail.com

Dawn Myers - secretaryutspta@gmail.com

 PTA BOARD POSITION SUMMARIES

 PRESIDENT
  • Preside over all PTA general meetings and act as spokesperson for the PTA
  • Plan meeting agendas for both general and executive committee meetings
  • Preside over all PTA board (executive committee) meetings to ensure that tasks are assigned and completed as necessary
  • Act as a signer on the PTA bank account
  • Work with the Treasurer to determine a PTA budget for the school year
  • Maintain a positive relationship with principals and staff of both schools

VICE-PRESIDENT of Elementary School & Middle School
  • Coordinate assemblies for each school, including:
    • communicating with assembly vendors
    • arranging details with school authorities (scheduling, facilities requests, etc.)
    • coordinating payment of the vendor with the Treasurer
    • attending the assemblies
  • Support the PTA board by attending executive committee meetings, providing input, helping plan activities, and staffing activities
  • Attend the mini-grant meetings, held yearly in the fall.  At the meetings, a committee will review the mini-grant requests made by the teachers and determine which ones will be funded from PTA resources, according to what is available in the PTA budget

TREASURER
  • Manage the PTA bank account, including deposits, withdrawals, reconciling statements, etc.
  • Act as a signer on the PTA bank account
  • Keep an accurate and detailed account of all funds received and distributed
  • Pay all financial obligations in a timely manner
  • Prepare & file tax forms in a timely manner
  • Organize all receipts, invoices, bank statements, and other financial records according to the month in which they occurred in a binder for the school year
  • Present a monthly financial report at PTA meetings
  • Develop the budget for the school year (with the help of the other board members)
  • Submit the financial records for a year-end audit
 
SECRETARY
  • Take notes at both general PTA meetings and executive committee meetings
  • Act as a signer on the PTA bank account
  • Write up formal notes to be posted on the PTA Web site (general meetings) or distributed to the board (executive committee meetings)
  • Track attendance at both general PTA meetings and executive committee meetings
  • Send emails to the general membership about upcoming meetings, events, fundraisers, etc. via Constant Contact
  • Act as the PR person for the PTA by posting updates on the PTA Facebook & Instagram accounts
  • Maintain an updated PTA Membership list on Constant Contact to reflect new members.